Responsibilities of Writing Group Members

CHS Sponsor Responsibilities:

• Provide Study/data expertise and guidance.
• Provide explanation and clarification of CHS policies.
• Provide access to the internal CHS website.
• Provide a brief introductory memo for first-time authors to accompany proposal.
• Ensure that the author has a Data and Materials Distribution Agreement (DMDA) and paper proposal on file before receiving any study data.
• Participate as a co-author on any paper he/she sponsors; review manuscripts prior to P&P submissions, ensure that CHS is described correctly in the paper.
• Ensure that the paper is not submitted to a journal until approved by P&P, the Steering Committee and NHLBI.

Writing Chair Responsibilities:

The writing group chair oversees all phases of manuscript preparation, from conception through publication. He/she is required to:

• Follow-up with additional authors nominated by CHS.
• Notify co-authors when the analysis and writing begin.
• Prepare manuscript outlines.
• Assign tasks to co-authors and ensure that deadlines are met.
• Ensure that the manuscript has the approval of all co-authors before submitting the penultimate draft to the P&P Committee.
• Determine the order of authorship on the manuscript based on the effort and contribution made by each author in preparation of the manuscript.
• Recommend a journal to which the manuscript will be submitted.
• Handle publication-related correspondence with co-authors, the Coordinating Center, the P&P Committee, NHLBI, and journal editors.

Co-author Responsibilities:

Co-authors are responsible for the timely completion of tasks assigned by the chair and are expected to actively participate in the preparation of the manuscript. If a member does not accomplish the tasks assigned to him/her and has not contributed to the manuscript, he/she may be removed from the writing group. The chair must send a letter to the P&P Committee formally requesting the removal of an inactive member from the writing group.

Related Links

General Guidelines for Writing Groups
Nomination of Writing Group Members
Modifying Writing Groups